Executive Assistant

What to Expect

VDK Group Inc. is a dynamic and innovative family-owned and operated company that offers a complete line of beautifully crafted exterior doors, quality windows, and overhead doors, along with aluminum entrances, windows, and curtain wall for the commercial sector. At VDK, we are dedicated to providing our customers with high quality products and reputable workmanship with the utmost attention to detail, ensuring that our customers are fully satisfied. We are committed to delivering excellence in all aspects of our operations and take pride in the tenure of our employees and the lasting relationships we build with our clients.

VDK Group Inc. is currently seeking to hire a full-time Executive & Personal Assistant to provide essential support to our Executive team and ensure the smooth operation of daily activities. As part of the team, you will have the opportunity to work on challenging projects, be part of a great company culture, and make a meaningful impact. In this role, you will be responsible for managing executive schedules, coordinating communications, preparing for meetings, handling calls from customers and contractors, and assisting with daily operations to maintain high levels of efficiency and professionalism.

What You’ll Do

• Overseeing all aspects of executive support, communications, and office operations
• Manage administrative staff and coordinate support functions across departments
• Prepare, review, and maintain reports, correspondence, and documentation
• Track and report on key operational priorities, deadlines, and projects
• Manage scheduling, calendar coordination, travel arrangements, and meeting logistics
• Develop and maintain office policies and procedures to improve efficiency and organization
• Provide analysis, summaries, and reporting to senior management to support decision-making
• Assist in securing and coordinating resources for projects, initiatives, and external partnerships
• Ensure timely completion of statutory, corporate, and internal reporting requirements
• Review administrative processes, provide recommendations for improvement, and implement efficiency initiatives
• Work closely with other departments and stakeholders in the organization to achieve common goals

What You’ll Bring

• Passion for helping others and supporting our Executive team
• Proficiency in cloud-based software, including OneDrive, Outlook, Word, Excel, and PowerPoint
• Excellent organizational and time management skills
• Stellar communication abilities for interacting with team members, customers, and contractors

Compensation and Benefits

• Competitive wage
• Benefits plan
• Life and ADD Insurance coverage
• Group RRSP/DPSP Matching Program
• Professional development and career advancement
• Company events
• Company discounts
• A collaborative and supportive team

VDK Group Inc. is committed to providing accommodations for applicants with disabilities throughout the recruitment process. If you require accommodation, please notify Human Resources.